The United States Department of Commerce and the European Commission have agreed on a set of data protection principles and frequently asked questions (the "Safe Harbor Principles") to enable U.S. companies to satisfy the requirement under European Union law that adequate protection be given to personal information transferred from the European Union to the United States. The European Commission has recognized the U.S. Safe Harbor as providing adequate data protection (OJ L 45, 15.2.2001, p.47). Consistent with its commitment to protect personal privacy, Report it adheres to the Safe Harbor Principles.
For purposes of this Policy, the following definitions shall apply: "Report it" means Report-it.com, Inc., its predecessors, and successors. "Personal information" means any information or set of information that identifies or could be used by Report it, its customers or agents of its customers, to identify an individual. Personal information does not include information that is publicly available. Sensitive personal information means personal information that reveals, personally identifying information such as, gender, race, ethnic origin, or trade union membership.
The privacy principles in this Policy are based on the Safe Harbor Principles.
NOTICE: Report it is an independent third party hotline service contracted by its customers to collect information on customers´ behalf through an anonymous and or confidential manner that pertain to potentially unethical or illegal activities on the part of individuals that are employed or otherwise contracted by our clients. Reports are submitted by our customers´ stakeholders, including employees, contractors, agents, vendors. Information collected may include personal information about an individual. This information is collected to facilitate assessment and management of the reported activities by our customers.
Report it is not responsible for the content of the information it collects, which may include personally identifying information, nor is Report it responsible for the way its customers treat personally identifying information included in reports. Where Report it collects personal information directly from individuals in the EEA, it will inform them about the purposes for which it collects and uses personal information about them, the types of non-agent third parties to which Report it discloses that information, and the choices and means, if any, Report it offers individuals for limiting the use and disclosure of their personal information. Notice will be provided in clear and conspicuous language when individuals are first asked to provide personal information to Report it, or as soon as practicable thereafter, and in any event before Report it uses the information for a purpose other than that for which it was originally collected.
CHOICE: Where Report it collects personal information directly from individuals in the EEA, Report it will offer individuals the opportunity to choose (opt-out) whether their personal information is (a) to be disclosed to a non-agent third party, or (b) to be used for a purpose other than the purpose for which it was originally collected or subsequently authorized by the individual. For sensitive personal information, Report it will give individuals the opportunity to affirmatively and explicitly (opt-in) consent to the disclosure of the information to a non-agent third party or the use of the information for a purpose other than the purpose for which it was originally collected or subsequently authorized by the individual. Report it will provide individuals with reasonable mechanisms to exercise their choices.
ONWARD TRANSFERS TO AGENTS: Report it will obtain assurances from its agents that they will safeguard personal information consistent with this Policy. Examples of appropriate assurances that may be provided by agents include: a contract obligating the agent to provide at least the same level of protection as is required by the relevant Safe Harbor Principles, being subject to EU Directive 95/46/EC (the EU Data Protection Directive), Safe Harbor certification by the agent, or being subject to another European Commission adequacy finding. Where Report it has knowledge that an agent is using or disclosing personal information in a manner contrary to this Policy, Report it will take reasonable steps to prevent or stop the use or disclosure.
SECURITY: Report it uses the appropriate physical, electronic, and managerial procedures to safeguard and secure the information we collect. We take reasonable precautions to protect personal information in its possession from loss, misuse and unauthorized access, disclosure, alteration and destruction.
DATA INTEGRITY: Report it will use personal information only in ways that are compatible with the purposes for which it has been collected or subsequently authorized by our customers. Report it will take reasonable steps to ensure that personal information is relevant to its intended use, accurate and complete.
ACCESS: Upon request, Report it will grant individuals reasonable access to personal information that it holds about them. In addition, Report it will take reasonable steps to permit individuals to correct, amend, or delete information that is demonstrated to be inaccurate or incomplete.
ENFORCEMENT: Report it will conduct compliance audits of its relevant privacy practices to verify adherence to this Policy.
Report it´s privacy practices are self-certified as defined in the U.S. Department of Commerce Safe Harbor Program. For more information about the Safe Harbor Program, please go to http://www.export.gov/safeharbor.
Any questions or concerns regarding the use or disclosure of personal information should be directed to the Report it compliance at the address given below. Report it will investigate and attempt to resolve complaints and disputes regarding use and disclosure of personal information in accordance with the principles contained in this Policy. For complaints that cannot be resolved between Report it and the complainant, Report it has agreed to participate in the dispute resolution procedures of the panel established by the European Data Protection Authorities to resolve disputes pursuant to the Safe Harbor Principles.
Questions or comments regarding this Policy should be submitted to Report it by mail or e-mail as follows:
Report -it.com, Inc.
131 Atlantic Ave.
West Sayville, NY 11796
This Policy may be amended from time to time, consistent with the requirements of the Safe Harbor Principles. Appropriate public notice will be given concerning such amendments.